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Infrastructure Grants - Applicant Tips

FOR INFRASTRUCTURE GRANT APPLICANTS

Understanding the funding program and process

As the grants are competitive, before you start an application it is a good idea to read the Grants Program Guide (see link below). This Guide will give you an understanding of how funding is decided and what assessors consider. 
Infrastructure Grants Program Guide

Planning ahead - application form tips
To assist with your preparation, below is a summary of what is required to complete an application. When you start a new application you will see it is divided into sections. The first section is the Eligibility self-check form. Once you have succesfully completed the Eligibility section you will then be able to move on to any of the below sections.


Administration
These sections are for administration purposes only. The answers are not reviewed by assessors.
Section Answers required Things to consider
Grant Administration You will need to have on hand:
- Organisation ABN
- DA, compliance or exemption reference numbers from your local government
- Organisation contact phone, email, and postal details
- Additional contacts
If you have approval to use an auspice organisation the ABN and contact details will need to be for the auspicing organisation
 
Additional contacts are people able to access updates and results about your application. Your application is considered private information and only people you list as additional contacts can access information and updates.
Project Overview You will need to provide in this section:
- the title of your project. The form has drop down lists to help guide you to create an appropriate title
- summary of your project (60 word limit).
The summary may be used for media releases if your application is funded. It should be factual rather than emotive. For example:
"The restoration and fit-out of the Example Arts Centre will double the current foyer, exhibition space and studio theatre. To be completed with new lighting, state of the art hanging system, and retractable seating, the restoration will reinvigorate the Centre for display and presentation of high quality creations from local artists and touring companies.”


Assessment Criteria
These sections are considered and scored by assessors. When answering questions remember to provide evidence where possible, rather than make unsubstantiated statements or emotive appeals.
Section Answers required Things to consider
Priority Framework You will be asked a series of question to determine how you project might connect and support the following communities:
- NSW Aboriginal communities
- Culturally and linguistically (CALD) communities
- People with Disabilities
- Regional and remote communities
- communities experiencing the adverse
effects of drought
- areas likely to have higher rates and impacts of gambling harm
- Bushfire affeted communities.
It is possible to receive funding without having a targeted connection with one or more of these communities. The assessors mark each application on whether they consider any listed connections are genuine and meaningful.
Merit There are three questions to answer relating to:
- vision and intended outcomes for the community? (400 word limit)
- measures of success and outcomes (400 word limit)
- community needs for enhanced or new facilities (400 word limit)
 
The assessors will consider to what extent the project:
• has a clear vision
• will provide high quality public and/or social outcomes
• has implementation strategies for evaluating and measuring results
• introduces needed facilities or will enhance the usage of existing facilities
Engagement You will need to have on hand:
- statistics on current (if relevant) and future participants
- numbers of staff and full time equivalent and volunteers (current and proposed)
 
You will also need to outline how engagement and collaboration with community was undertaken to understand their needs
The assessors will consider to what extent the project:
• has strategies for ongoing engagement of the community, participants and/or audiences
• considers the needs and expectations of targeted groups and community partners and how those needs will be met
• provides capacity building within the relevant sector in NSW
• supports employment or includes the involvement and development of volunteers.
Viability There are three questions to answer relating to:
- strategic partnerships (300 word limit)
- management, governance experience (300 word limit)
- future operation and maintenance approach (300 word limit)
 
The assessors will consider to what extent the project:
• is well-planned with appropriate approvals and risk management in place
• has realistic timelines to complete within two years
• will be delivered by an organisation with appropriate administration, management and governance expertise and financial stability
• has strategic partnerships and collaborations across the sector
• has secured future operations and maintenance plans.
Budget The budget table requires detail on the overall project including:
- all sources of income (whether confirmed or TBC)
- all expenditure areas with notes regarding how you have arrived at the cost (finalised written quote, project management experience, market research)
When scoring the budget the assessors consider to what extent the project:
• has a detailed and accurate budget
• provides value for money and is realistic for scale and impact of project
• demonstrates an appropriate use of public funds
• includes diversified income from other sources and own contributions
• has appropriate provision for contingencies
• includes insurance and other liabilities.


Essential Support Material
You must upload the documents as specified below for your application to be eligible. If you are unsure of the requirements please contact the Grants Team at the Office of Responsible Gambling on (02) 9995 0992
Section Upload requirements Things to consider
Permission for premises / land use You will need to upload one of the following:
- evidence of land ownership (e.g. rate notice, Land Title certificate), or
- permission to use the land/facility (e.g. official letter).
This is required to ensure your application is eligible. If you do not include it, your application will not progress to being considered for funding
Local Council development status You will need to upload one of the following:
- Development approval letter/certificate or
- Complying development letter/certificate or
- Letter or certificate demonstrating DA exemption.
 
This is required to ensure your application is eligible. If you do not include it, your application will not progress to being considered for funding. If you unsure what is required please call the Grants Team before submitting


Optional Support Material
Any optional support material not complying with the below specifications will be deleted and not provided to the assessors. If you submit more documents than required, excess documents will be deleted and not provided to the assessors.
Section Upload Requirements Things to consider
Evidence of community consultation You can submit a maximum of two (2) consultation documents. A maximum of six (6) pages can be submitted. Assessable documentation includes:
- consultation plans and reports
- survey results.
 
You can also submit up to three (3) letters demonstrating community support for the proposal. Letters should be from community groups who will directly benefit and engage with the planned infrastructure project. Letters from government employees or representatives are not accepted as eligible support material.
The assessors reference these documents to inform their scoring of the Engagement criteria.
Please take careful note of the limits for these documents.
A document that combines multiple letters of support is still subject to the page limits.
 
Project Plan You can submit a project plan of up to four (4) pages. It should include:
- timeline
- risk management plan
- milestones
- details of project management staff.
The assessors reference your Project Plan to inform their scoring of the Viability criteria.
Large strategic planning or other documents are subject to the page limit. Please choose the most relevant 4 pages from any large document and provide these as the support material.
Designs and plans You can submit building designs and plans. A maximum of four (4) pages can be submitted.
 
The assessors reference your Designs and Plans to inform their scoring of the Merit criteria.
Large strategic planning or other documents are subject to the page limit. Please choose the most relevant 4 pages from any large document and provide these as the support material.
 


Confirmation
This is the final step before submitting your application.
Section Answers required Things to consider
Authorisation & Declaration You will need to confirm:
- information provided in this application is true and correct.
- you authorise officers of the Office of Responsible Gambling seek further information from other government agencies
- your organisation does not have any outstanding acquittals for past funding provided by the NSW State Government
Make sure you have authority to sign this section, or arrange for the right person to access and complete this section for you.